Join the Koulen & Partners Operations Team!

Are you someone who thrives on organisation, coordination, and making sure everything runs like a well‑oiled machine? Do you love helping a team stay focused, efficient, and operating at their absolute best?

Koulen & Partners is looking for someone exactly like you.

About Us

Koulen & Partners is a fast-growing boutique legal advisory firm built for founders, families, and high‑growth companies. We specialise in private client work, corporate advisory, financial regulation, and digital assets — all delivered through a modern, practical subscription model.

We’re a small, ambitious team that moves quickly and values clarity, commercial thinking, and an exceptional client experience. As we scale, we’re looking for someone who brings structure, calm, and smooth operations to our fast-paced environment.

What You’ll Do

You’ll be the person who keeps the entire firm moving efficiently, ensuring nothing slips through the cracks and the team always has what they need.

You will:

• Organise schedules, manage calendars, and coordinate meetings

• Support the founder directly by helping prioritise tasks and keeping workflows clear

• Assist with onboarding for new clients, ensuring a premium first experience

• Coordinate communication across the team so everyone stays aligned

• Handle essential admin tasks that keep daily operations running smoothly

• Follow up with clients, suppliers, and partners with professionalism and warmth

• Keep documentation, checklists, and processes organised and up to date

• Anticipate needs and solve small problems before they become big ones

This role is part executive assistant, part operations coordinator, part team organiser — and absolutely essential for our next phase of growth.

Who You Are

You’re the kind of person who loves bringing order to chaos. You’re proactive, calm, and excellent at anticipating what needs to be done before anyone asks.

You are:

• Naturally organised, reliable, and detail‑driven

• Someone who enjoys supporting founders and helping teams operate smoothly

• Comfortable working in a fast-paced boutique environment

• A great communicator — warm, professional, clear

• Able to switch between tasks quickly without losing focus

• Tech‑savvy and comfortable with modern tools

• Eager to take ownership and make a real impact

If you're the type of person who takes pride in being “the one who keeps everything running,” you’ll fit right in.

Why Join Us?

• Be part of a fast-growing, modern boutique advisory firm

• Work closely with the founder and core team

• A role where your work has a direct, visible impact

• Remote-first, flexible environment

• Supportive, friendly, ambitious culture

• Opportunities for growth into operations, chief of staff, or management roles

You’ll be essential to building a firm that delivers exceptional service — and you’ll grow right alongside it.

Interested?

If you're excited about bringing clarity, organisation, and smooth operations to a growing boutique, we’d love to hear from you.

Let’s build something exceptional together.